Travel Grants/Visa

Travel Grants

The CPSWeek 2018 conference organizers anticipate the availability of student travel/registration support funds to encourage the participation of students in the CPSWeek 2018 that would otherwise not be able to attend. Each grant will contribute towards partial or complete reimbursement of registration, travel, and staying costs.

Complete or partial reimbursement of registration, travel, and housing costs, depending on the number of applications. Support could be as high as EUR 1'250 / USD 1,500 per person, but the actual level will depend on the number of applications received and expenses incurred versus available funds.


Important dates

Application deadline: March 16, 2018

Notification of acceptance: March 20, 2018



The award of the travel stipends will be in accordance with the following guidelines:

  • The applicant must have a fully-paid student registration for HSCC, ICCPS, IPSN, or RTAS and must physically attend CPSWeek 2018. Note that for all cancellation requests received by March 23, 2018, the full registration fee will be reimbursed. Therefore, if your travel grant application is not successful, you will be able to cancel your registration, if necessary.
  • Travel stipends will be awarded on the basis of financial need.
  • Students who have already received travel grant from a CPSWeek-related conference or workshop should not apply.
  • Reimbursed amount will not exceed actual expenses.
  • Special consideration will be given to requests of students from groups and/or institutions that are underrepresented in the field of cyber-physical systems.
  • Student authors who are PRESENTERS of papers are allowed, but will be given lower priority, since they should otherwise be expected to attend. Other student authors and non-author students are particularly encouraged.


How to apply

Student applicants should pay the registration fees first and demonstrate their intention to travel to CPSWeek 2018. If selected, the travel grant cover registration, hotel and some travel costs.

Applicants should email to a CV and a Support letter from the advisor describing how the student will benefit from attending CPSWeek. Optionally the applicant can also gender and/or if he/she belongs to a minority or underrepresented group/institution.

Any question should be addressed to

Successful applicants will receive notification via email together with instructions on how to receive partial refunds which will be issued to the person or institution that covered the expenses.

How to get to Porto

Porto Airport has direct regular connections to more than 100 airports (click to see destinations and airlines) and two-hop flights to thousands of destinations. The airport has direct metro connection to the city centre (half an hour trip).

Official CarrierTAP Portugal is CPSWeek 2018's Offical Carrier with special conditions for travelling to the conference.

Read all the details here.

Where to Stay

We have set up a compreensive list of lodging options with special discounts in the venue page


If your embassy requires a letter from an organizer of the conference, we will provide visa support letters. If you require one, please email The following information should be included with your request:

  1. Full Name as it appears on passport;
  2. Affiliation;
  3. Name of the conference/workshop you are registering for;
  4. Authors should indicate their paper title, speakers should provide the title of their talk, committee members should specify to which committee they are part of.

In order to obtain a visa letter, you must meet at least one of the following criteria:

  1. Have a paper accepted;
  2. Are a speaker;
  3. Are a committee member;
  4. Have registered and paid in full.